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Nick Soderstrom

Senior project manager & operations lead

hello@work-with-nick.com
work-with-nick.com · linkedin.com/in/nick-soderstrom
Chicago, IL · Remote (US) or onsite Chicago

Summary

Senior project manager and operations lead with 10+ years across federal research, universities, large corporations, startups and nonprofits. I take ownership of the moving parts, projects, timelines, tools, people and processes, so leadership can stay focused on growth. Lately also shipping iPhone apps and websites by directing AI models from brief to production. Freelance since 2015.

Experience

Operations & Project Manager · Chief of StaffFreelance, mostly via Upwork
2015 – Present

300+ contracts in project management, operations, CRM, executive support, events and web work. Key client roles below.

Digital CoordinatorSPARC.scienceBethesda, MD · Remote
2022 – 2026

Four years and 3,700+ hours supporting the SPARC Portal, an open neuroscience research platform.

  • Ran the administrative side of a multi-institution research program: scheduling, tracking and follow-ups.
  • Ran the program’s public communications, including social media, for releases, events and new resources.
Account ManagerOFFX · Office Experience CompanyCalifornia · Remote
2024 – 2025

Managed client relationships and kept orders on track from placement through delivery.

Project Manager · Video ProductionBARBRIDallas, TX · Remote
2023 – 2024

Tracked post-production on hundreds of video courses, managing timelines with professors and creatives.

  • 1,000+ hours with the team from late 2020; project manager for video production from March 2023.
  • Managed production timelines and flagged slippage early enough to fix it.
Jr. Marketing ManagerBlackdove ArtMiami, FL · Remote
2022 – 2024

Guided clients from first touch through the sales and onboarding journey for a digital art platform.

Project ManagerSymplicityVirginia · Remote
2018 – 2022

Coordinated with many colleges and internal groups to keep design projects on track for nearly four years.

  • Gathered requirements, chased approvals and managed revisions with college clients.
  • Kept the tracking that let the team see every active project at a glance.
Executive AssistantRipplingCalifornia · Remote
2019 – 2020

Scheduling and project coordination for multiple executives.

Front of House ManagerPizzeria BebuChicago, IL
2017 – 2018

Staff role on the opening-day team of a restaurant that went on to earn a Michelin Bib Gourmand.

  • Managed 20+ people across teams, led front-of-house shifts and coached staff. Previously ServSafe certified.

Skills & tools

Project & operations management

  • Scoping, timelines and milestones
  • Weekly reporting and async updates
  • Process design and documentation

Systems & tools

  • Asana, ClickUp, Monday, Jira, Trello
  • Notion, Airtable, Confluence
  • Microsoft 365: Planner, Teams, SharePoint

CRM & automation

  • GoHighLevel, HubSpot, Salesforce, Zoho
  • Zapier and Power Automate
  • AI-assisted workflows and reporting
  • n8n and Keap

Executive assistant support

  • Inbox and calendar ownership
  • Hiring pipelines and onboarding
  • Vendor and customer follow-up
  • QuickBooks bookkeeping: bills, AP/AR, reports

Webinars, events & video

  • Zoom, OBS and livestream production
  • Premiere Pro, After Effects, Final Cut
  • Photoshop, Illustrator, InDesign

AI-directed builds, web & apps

  • Claude Code & Grok, prompt to production
  • Astro sites, SwiftUI apps, GitHub Pages
  • WordPress, Wix, Shopify updates